Microsoft Keyboard Mac Shortcuts

03.04.2020

There's a feature in Excel for Mac that many people have been asking for. The 'Customize Keyboard' feature is now available. To get the update, go to Help Check for Updates, and update to version 16.18 or greater. You can now assign your own key combinations to many commands within Excel. Many users find that using an external keyboard with keyboard shortcuts for Skype for Business helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen, and are an essential alternative to using a mouse. 80 rows Keyboard shortcuts in Microsoft Edge. Content provided by Microsoft. Applies to: Edge for.

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This term collection covers how to refer to keyboard shortcuts and the names of specific keys.

For information about describing customers' interactions with UI, see Procedures and instructions.

Keyboard actions and access

Term	Usage
keyboard shortcut, accelerator key, fast key, hot key, quick key, speed key	In general, use keyboard shortcut to describe a combination of keystrokes used to perform a task. Example Alt+Ctrl+S Don't use accelerator key, fast key, hot key, quick key, or speed key.
access key	Don't use in content for a general audience. Use keyboard shortcut instead. In content for developers or content about customizing the UI, it's OK to distinguish between an access key and a shortcut key. An access key is a letter or number that users select to access UI controls that have text labels. For example, the F in Alt+F. A shortcut key is a key or key combination that users select to perform a common action. For example, Ctrl+V. If you use these terms, explain the difference.
Key Tip	In general, don't use in content for a general audience. Use keyboard shortcut instead. In content teaching basic skills or content for a technical audience, it's OK to use Key Tip to refer to the letter or number that appears in the ribbon when the Alt key is pressed.
key combination	Don't use in content for a general audience. Use keyboard shortcut instead. In content for a technical audience, it's OK to distinguish between a key combination (two or more keys selected simultaneously) and a key sequence (two or more keys selected sequentially). If you use these terms, explain the difference.
key sequence	Don't use in content for a general audience. Use keyboard shortcut instead. In content for a technical audience, it's OK to distinguish between a key sequence (two or more keys selected sequentially) and a key combination (two or more keys selected simultaneously). If you use these terms, explain the difference.
keypad	Use numeric keypad on the first mention. Don't use keypad by itself unless the context has been established and there's no possibility the customer will confuse the keypad with the keyboard. When in doubt, continue to use numeric keypad. In general, don't distinguish between the keyboard and the numeric keypad. When the customer can select two keys that look the same, direct the customer to the correct key. Example Select the Minus sign on the numeric keypad, not the Hyphen key on the keyboard.
keystroke, keypress	Don't use keypress. Use keystroke instead.
select, press, depress, hit, strike, use	Use select to describe pressing a key on a physical or on-screen keyboard. Don't use press, depress, hit, or strike. Don't use depressed to describe an indented toolbar button unless you have no other choice. Use use when select might be confusing, such as when referring to the arrow keys or function keys and select might make customers think that they need to select all the arrow keys simultaneously. Example Use the arrow keys to move around the text. Use use when multiple platform or peripheral choices initiate the same action or actions within a program. Example Use the controls on your keyboard or controller to run through the obstacle course. Be specific when teaching beginning skills. Example To run through the obstacle course, select the Spacebar on the keyboard or pull the right trigger on the Xbox controller. Consider using a table to present instructions that have more than two alternatives. Use select and hold only if a delay is built into the software or hardware interaction. Don't use select and hold when referring to a mouse button unless you're teaching beginning skills. See alsoDescribing interactions with UI, Mouse and mouse interaction term collection
shortcut key	Don't use in content for a general audience. Use keyboard shortcut instead. In content for developers or content about customizing the UI, it's OK to distinguish between an access key and a shortcut key. An access key is a letter or number that users select to access UI controls that have text labels. For example, the F in Alt+F. A shortcut key is a key or key combination that users select to perform a common action. For example, Ctrl+V. If you use these terms, explain the difference.

Key names

In general, use sentence capitalization for key names.
Examples
the Shift key
the Page up key
Capitalize letter keys in general references.
Example
the K key
Lowercase and bold a letter key when instructing customers to enter the letter (unless you're instructing them to enter a capital letter).
Example
enter k
On the first mention, you can use the definite article the and the word key with the key name if necessary for clarity.
Example
Select the F1 key.
On subsequent mentions, refer to the key by its name only.
Example
Select F1.

Ifyou need guidance for a key name that isn't on this list, use sentencecapitalization and spell it as it appears on the keyboard.

Term	Usage
Alt	Capitalize. Use to refer to the Alt key.
Application key	Capitalize. Use the Application key to refer to the key that opens a shortcut menu containing commands related to a selection.
arrow keys, direction keys, directional keys, movement keys	Arrow keys are labeled only with an arrow. Refer to similar keys on the numeric keypad as the arrow keys on the numeric keypad. Use sentence capitalization to refer to a specific arrow key: the Left arrow key, the Right arrow key, the Up arrow key, or the Down arrow key. It’s OK to use arrow key as a general term for any single arrow key. Include the and key in references to a specific arrow key except in key combinations or key sequences. Don’t use direction keys, directional keys, or movement keys. Use specific names to refer to other navigational keys, such as Page up, Page down, Home, and End.
*asterisk (), star**	Use asterisk to refer to the * symbol. An asterisk is used to indicate multiplication in a programming language or as a wildcard character representing one or more characters. It’s OK to use star to refer to the key on a phone keypad.
at sign (@)	Pronounced at. In most cases, don’t spell out.
Back	Capitalize. Use to refer to the Back key, which performs the same action as the Back button in a browser.
Backspace	Capitalize. Use to refer to the Backspace key.
backtab	Don’t use to refer to the Shift+Tab keyboard shortcut.
Break caps	Use sentence capitalization. Use to refer to the Break caps key.
Caps lock	Use sentence capitalization. Use to refer to the Caps lock key.
comma (,)	Spell out comma when referring to a key or the punctuation mark. Capitalize Comma when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity.
Command	Capitalize. Use to refer to the Command key on the Mac keyboard. Use the bitmap to show this key if possible. It isn't named on the keyboard.
Control	Capitalize. Use to refer to the Control key on the Mac keyboard.
Ctrl	Capitalize. Use to refer to the Ctrl key. Don’t use for the Mac keyboard.
Del	Capitalize. Use to refer to the Del key. On the Mac keyboard only, use to refer to the forward delete key.
Delete	Capitalize. Use to refer to the back delete key on the Mac keyboard.
End	Capitalize. Use to refer to the End key.
Enter	Capitalize. Use to refer to the Enter key. On the Mac, use only when functionality requires it.
Esc	Always use Esc, not Escape.
F1–F12	Capitalize the F. Don't add a space between the F and the number.
Forward	Capitalize. Use to refer to the Forward key, which performs the same action as the Forward button in a browser.
Help	Use the Help key only to refer to the key on the Mac keyboard.
HELP key	Use the HELP key to avoid confusion with the Help button. Always include the and key.
Home	Capitalize. Use to refer to the Home key.
hyphen (-)	Spell out hyphen when referring to a key. Capitalize Hyphen when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity.
Insert	Capitalize. Use to refer to the Insert key.
Lock clear	Capitalize. Use to refer to the Lock clear key.
minus sign (–)	Spell out minus sign when referring to a key. Use sentence capitalization (Minus sign) when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity.
Num lock option	Use sentence capitalization. Use to refer to the Num lock option key on the Mac keyboard.
number sign (#), pound key, hashtag	Use # key to describe the key. It's OK to use pound key (#), including the symbol in parentheses, to refer to the keypad on a telephone. It's OK to use hashtag (#) to describe the use of the # key to identify a metadata term in social media.
numeric keypad, keypad, numerical keypad, numeric keyboard	Use numeric keypad on first mention. Don't use keypad by itself unless there's no possibility of confusion with the keyboard. Don't use numerical keypad or numeric keyboard. In general, don't distinguish between the keyboard and the numeric keypad. If a customer can select two keys that look the same, specify the correct key. Example Select the Minus sign on the numeric keypad.
on-screen keyboard, keyboard display, soft keyboard, virtual keyboard, visual keyboard	Use to describe the keyboard representation on the screen that the customer touches to enter characters. Hyphenate on-screen keyboard. Don't use virtual keyboard, soft keyboard, visual keyboard, or keyboard display.
Page down, Page up	Use sentence capitalization. Use to refer to the Page up key and the Page down key.
Pause	Capitalize. Use to refer to the Pause key.
period (.)	Spell out period when referring to a key. Capitalize Period when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity.
plus sign (+)	Spell out plus sign when referring to a key. Use sentence capitalization (Plus sign) when instructing a reader to select the key. Include the symbol in parentheses when needed for clarity.
Print screen	Use sentence capitalization. Use to refer to the Print screen key.
Reset	Capitalize. Use to refer to the Reset key.
Return	Capitalize. Use to refer to the Return key on the Mac keyboard.
Scroll lock	Use sentence capitalization. Use to refer to the Scroll lock key.
Select	Capitalize. Use to refer to the Select key.
Shift	Capitalize. Use to refer to the Shift key.
Spacebar	Capitalize. Use to refer to the Spacebar. Always precede with the except in procedures, key combinations, and key sequences.
Tab	Capitalize. Use to refer to the Tab key. Always use the and key except in key combinations and key sequences.
Windows logo key	Capitalize Windows. Use to refer to the Windows logo key.

Special character names

Becausespecial character names could be confused with an action (such as+) or be difficult to see, always spell out the following specialcharacter names: Plus sign, Minus sign, Hyphen, Period, and Comma.

To avoid confusion, it's OK to add the character in parentheses after spelling out the name.
Example
Plus sign (+)

Use discretion. This might not be necessary for commonly used characters, such as the period (.).

To show a key combination that includes punctuation requiring use of the Shift key, such as the question mark, use Shift and the name or symbol of the shifted key. Using the name of the unshifted key, such as 4 rather than $, could be confusing or even wrong. For example, the ? and / characters aren't shifted keys on every keyboard. Always spell out Plus sign, Minus sign, Hyphen, Period, and Comma.

Examples
Ctrl+Shift+?
Ctrl+Shift+*
Ctrl+Shift+Comma

See alsoSpecial character term collection

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Keyboard shortcuts give you an alternate way to do common tasks instead of using your mouse or tapping with your finger. They help in seamless navigation of the interface. The following keyboard shortcuts apply across Dynamics 365 Customer Engagement (on-premises).

Note

The keyboard shortcuts described here refer to the United States keyboard layout. Keys on other keyboard layouts might not correspond exactly to the keys on a US keyboard.

Form shortcuts

Task	Web Client	Unified Interface
Complete the command for the active option or button	Enter	Enter
Cancel a command, or close a selected list or dialog box	Esc	Esc
Save	Ctrl+S	Ctrl+S
Save and Close	Alt+S	N/A
Cancel edits and close (Close)	Esc	Esc
Delete the record (when forms are in edit mode)	Ctrl+D	N/A
Save and then open a new form (Save and New) (when forms are in edit mode)	Ctrl+Shift+S	N/A
Open the lookup menu with the most recently used items in alphabetical order	Down arrow	Down arrow
Open a lookup drop-down list	Enter	Enter
Close a lookup drop-down list	Esc	Esc
Open a record found in lookup with forms in edit mode	Enter	Enter
Add an article to an email	Shift+Alt+A	N/A
Apply an email template (when editing an email message)	Shift+Alt+T	N/A

Form navigation shortcuts

Task	Web Client	Unified Interface
Move to the next option, option group, or field	Tab	Tab
Move to the previous option, option group, or field	Shift+Tab	Shift+Tab
Move between options in an open list, or between options in a group of options	Arrow keys	Arrow keys
Go to the Command Bar	Ctrl+[ Or Ctrl+]	N/A
Go to the landmark section of a page	N/A	Ctrl+[

Editable grids (views)

If your administrator has enabled editable grids (views), you can edit data directly in a grid (view). The following table lists the keyboard shortcuts:

Task	Web Client and Unified Interface
When the focus is on a column header, sort by column	Enter key
when the focus is on a column header, open filter dialog	Spacebar
When the focus is on the cells, move to the next field	Right arrow (→) key
When the focus is on the cells, move to the previous field	Left arrow (←) key
When the focus is on the column header, move to the next column header	Tab
When the focus is on the column header, move to the previous column header	Shift+Tab
Move to the cell above	Up arrow (↑) key
Move to the cell below	Down arrow (↓) key Or Enter, when cell is not in edit mode
Go to edit mode for Text, Number, and Simple fields when the focus is on a field	Type the value directly to overwrite the existing value Or Spacebar to continue modifying the existing value Or F2 to select the existing value
Go to edit mode for Date and Time fields	Type the value directly Or F4 or Alt+↓ to display the date/time picker
Go to edit mode for drop-down (Lookup, Option Set) fields	Spacebar to drop down the list
Go to edit mode for Two Options fields	Spacebar to switch between the two options Or F4 Or Alt+↓ to drop down the list
Move between entries in an open drop-down list	Up/Down (↑/↓) Arrow keys
Select an option in an open drop-down list	Enter
Close an open drop-down list	Esc
Cancel your edits	Esc
Navigate to and open the lookup record	Enter when the focus is on (→) icon
Move to the next page (if any)	Page down key
Move to the previous page (if any)	Page up key
Move to the column header when the focus is in the grid	Shift+Tab
Move to the Save button when the focus is on the column header (if any unsaved data)	Tab
Move to the Refresh button when the focus is on the column header	Tab

Interactive dashboard shortcuts

Interactive dashboards enable new functionality, such as filtering, sorting, and quick actions. The following table lists the keyboard shortcuts that were added to Unified Interface-based apps.

Task	Unified Interface
Activate a dashboard element (simulate left-click)	Enter Or Spacebar
Move to the next element	Tab
Move to the previous element	Shift+Tab
Move to the next item within a dashboard element	Down (↓) arrow key
Move to the previous item within a dashboard element	Up (↑) arrow key
Close a menu	Escape
Select a check box or radio button	Spacebar
Modify the date range filter	Ctrl+Alt+D
Show the visual filter pane	Ctrl+Alt+V
Move to the global command bar	Ctrl+Alt+A

Global filter shortcuts

Task	Unified Interface
Open a menu	Enter Or Spacebar Or Down (↓) arrow key
Activate a button	Enter Or Spacebar
Move to the next element	Tab
Move to the previous element	Shift+Tab
Open a tree view control	Right (→) arrow key
Close a tree view control	Left (←) arrow key
Move to the next tree view node	Up (↑) arrow key
Move to the previous tree view node	Down (↓) arrow key
Move to the first tree view node	Home
Move to the last tree view node	End
Perform the default action for the tree view node	Enter
Remove a filter	Delete

Dashboard stream control shortcuts

Task	Unified Interface
Move to the first command on the active dashboard stream's command bar	Ctrl+Alt+Q
Move to the next element	Tab
Move to the previous element	Shift+Tab
Activate a button	Enter Or Spacebar
Activate the Sort by field button and open flyout	Enter Or Spacebar Or Down (↓) arrow key
Move to the next item	Down (↓) arrow key
Move to the previous item	Up (↑) arrow key
Move to the first item	Home
Move to the last item	End
Move to the next stream	Ctrl+F6
Move to the previous stream	Ctrl+Shift+F6
Close a menu	Escape
Change the state of a check box	Spacebar

Microsoft Teams Mac Keyboard Shortcuts

Common controls

Chart shortcuts

Task	Unified Interface
Move to the first element in a chart	Tab
Move to the next data point	Right (→) arrow key OR Down (↓) arrow key
Move to the previous data point	Left (←) arrow key OR Up (↑) arrow key
Move to the first data point	Home
Move to the last data point	End
Move to the See More button in a Tag chart	Tab
Move back from the See More button to the tags in a Tag chart	Shift+Tab
Filter the dashboard when the focus is on a data point in an interactive dashboard	Enter Or Spacebar

Date Time control shortcuts

Task	Unified Interface
Open the date picker flyout	Enter Or Spacebar Or Down (↓) arrow key
Activate the option and close the flyout	Enter Or Spacebar
Move to the next item	Down (↓) arrow key
Move to the previous item	Up (↑) arrow key
Move to the first item	Home
Move to the last item	End
Close the date picker flyout	Escape
Move to the next element	Tab
Move to the previous element	Shift+Tab
Select the calendar	Enter Or Spacebar
Activate a button	Enter Or Spacebar

Search results shortcuts

Task	Unified Interface
Move to the next search result	Up (↑) arrow key
Move to the previous search result	Down (↓) arrow key
Move to the list of available views	Right (→) arrow key
Move from the list of available views to search results	Left (←) arrow key
Navigate between buttons	Tab

Navigating submenus

If you use a screen reader, follow these steps to access any of the submenus that are displayed when you hover the mouse over a navigation link.

Navigate between the menu options using standard link navigation.
Activate the link by selecting Enter or the space key as you usually would. A list of submenus will be displayed.
To access these submenu options, use the assistive technology (AT) shortcut key to navigate to the next button. For example, if you use the NVDA screen reader, you would use the “b” shortcut key (NVDA+b). To navigate through all the options, select the key repeatedly.

Mac Shortcuts Screenshot

Important